Keeping Clients HRSA Audit Ready
Strengthening HRSA Audit Readiness with Avanti340B
Preparing for a Health Resources and Services Administration (HRSA) 340B audit is a complex and time-intensive process. It requires coordination across multiple departments, including pharmacy, procurement, IT, and compliance as well as the integration of data from various systems that often don’t communicate seamlessly.
This fragmentation can lead to data inconsistencies, blind spots, and surprises during the audit itself. However, by leveraging Avanti340B as part of their audit preparation strategy, covered entities can proactively identify and resolve data gaps, ensuring that their production data reflects a complete and accurate picture of 340B activity.
Avanti340B: A Strategic Asset for HRSA Audit Preparation
Avanti340B is designed to help covered entities:
Uncover discrepancies between purchase and dispense records before auditors do.
Validate data integrity across split-billing software, procurement systems, and dispensing platforms.
Ensure consistency between actual operations and reported compliance protocols.
Support proactive remediation of issues before they are flagged in an audit.
Through its robust reporting, visualizations, and quarterly data reviews, Avanti340B gives clients the insight and clarity needed to approach HRSA audits with confidence and transparency.
Real-World Example: Identifying Dispense Gaps Before the Audit
In preparation for a recent HRSA audit, a covered entity used Avanti340B to analyze its 340B data before submission. During this review, the platform flagged a list of drugs for which procurement records and invoices existed—but no corresponding dispenses were captured in the split-billing software.
Armed with this insight, the client conducted an internal review and discovered that the missing dispense data originated from clinic-administered medications not being recorded in the split-billing system. The clinics, while dispensing the drugs appropriately, had workflows that bypassed the software—resulting in an apparent disconnect between purchasing and dispensing records.
Thanks to this early identification:
The client manually reconciled the data, inputting dispenses that had not previously been captured.
The entity was able to create a complete and accurate audit trail, backed by documentation.
This proactive step prevented what would likely have been a challenging exchange with the auditor during the site visit.
As a result, the client entered the audit with a fully reconciled and defensible dataset and successfully passed the HRSA audit with virtually no hurdles.
Conclusion
Responding to a HRSA audit doesn’t have to be reactive, stressful, or chaotic. With Avanti340B, covered entities can transform the process into a strategic opportunity to validate compliance, uncover operational inefficiencies, and avoid surprises.
By closing data gaps before they become audit findings, Avanti340B helps clients approach HRSA audits with confidence, precision, and peace of mind.